You may express thanks at a daily standup or tag a thank you at the end of a work-related message, but sending an appreciation email to an individual employee to personally thank them can bring a smile to their face, and also benefit the business.
A simple way or gesture of saying “we appreciate you” can boost the morale of your employees to a great extent.
But it’s not only about saying the words, it’s about using the right tools to get your message across. This is where Chanty comes in. With this easy-to-use team chat, you can send individual appreciation messages, highlight a team member with a @mention, or thank entire teams. You could even reinforce your appreciation by jumping on a video call to pass your thanks along face-to-face.
But, if you’re wondering how to praise someone professionally via email, look no further than these email templates.
Benefits of praising excellent work professionally
Appreciated employees feel happy, and valued. It’s worth taking the time to praise and thank your employees actively. A quick “Great job team!” can hugely benefit productivity, employee loyalty, engagement, and commitment.
Eight email templates on how to praise someone professionally
There are many situations where you might want to praise a valued team member. But here are eight email templates that should cover most eventualities. AI email writers can come in handy here. These templates are good to go! But you can also add personal touches, and make small changes to fit better the individual you are praising.
1. Work Achievements
Your employees work hard to reach their targets and meet their deadlines. They will often go the extra mile to get the job done.
By praising these efforts you reinforce positive behavior, instill confidence, and motivate them to keep working hard time and time again.
2. Meeting a Goal
Always take the time to recognize the extra effort an employee puts in to reach a specific goal. Your appreciation will go a long way to incentivize them to reach their next target.
A small reward will also help your employee to feel valued and appreciated.
3. Work Anniversary
Employees who show loyalty to your company are worth their weight in gold. The stability and continued dedication they provide can’t be overstated.
So, when one reaches a work anniversary, be sure to recognize it to hopefully encourage them to spend many more years as a member of your team.
4. Teamwork and Cooperation
Without team players, it would be a lot more difficult to reach your company goals. Make an effort to praise those employees who demonstrate these traits.
You will reinforce positive behavior and may even encourage other team members to adopt a similar attitude.
5. Innovation and Ideas
Innovative new ideas can really take your company to new heights and should always be encouraged. You never know when an employee may provide a fresh perspective on an old issue.
So, send an email of appreciation to encourage your team to keep coming forward with new ideas.
6. Customer Service
Your customers keep your company in the business, so praising employees who excel at delivering superb customer service should always be a priority.
Your employees will feel motivated to keep delivering their best and, in turn, your customers will continue to be happy with the service they receive.
7. Covering Leave and Stepping Up
In every company, there will always be times when your employees will need to step up during a busy time or during staff absences.
This can mean taking on extra work, responsibilities, and maybe even working extra hours. Take the time to express how much you appreciate these efforts, so your employees feel seen and valued.
8. Reward Leadership
Leading a team can be tough at times, so recognize your employees who are working hard to motivate their teams and guide them to reach their goals.
Make Praise a Habit
Praising our workmates can often get neglected in our busy working lives. For a team leader, it’s a good idea to schedule expressing thanks once a month.
It’s an opportunity to look at your team, note any contribution that stands out and appreciate them for their excellent work.
As well as an encouraging and appreciative email, motivational gifts to boost morale are also a great idea to keep your team feeling happy, and valued.
Receiving praise can boost an employee’s self-esteem, motivation, and productivity. It’s a way of refueling a hardworking individual and cementing their feelings of loyalty to, and connection with the company.
The direct link between employee engagement and how motivated they feel can be seen in the diagram above. By praising your employees you encourage them to be more engaged with their position and with your company as a whole.
Appreciation emails don’t take a huge amount of effort or time, primarily if you use ready-made templates that can be personalized. But the effort pays dividends in terms of good working relationships, and in turn, a great business.
So now you know how to praise someone professionally, get started today, and show your employees how much you appreciate them.