When you are a team of two at work, your roles and responsibilities are clear. Team communication is pretty effective too. All you need is to poke your teammate with an elbow:
āWhatās up pal?ā
Syncing up with a team gets far more complicated as the company grows. Communication gets messy and hard to control ā you chat on Facebook, Skype and sometimes on WhatsApp.
Important docs get lost taking away your precious time on finding them. You donāt feel like work gets done anymore.
Sounds familiar?
Itās time for a tool that would organize team communication and bring it to one place.
Our team at Chanty is working hard on our own team communication app. Naturally, weāve come across a number of competitors and made an in-depth analysis of different apps. As a result, we put together a list of the most reliable tools available today along with their pros and cons so itās easier for you to make a decision. Now itās time to take a look at the top team communication tools:
1. Chanty
It wouldn’t be our blog if we didn’t start the list with an app that we are building.Ā Chanty is a simple team chat featuring clear UI and intuitive UX (that’s what our customers say). This makes it a great fit for all kinds of teams at work, even ‘not so tech savvy’. You can communicate in public, private and one-to-one conversations with your colleagues with text, voice/video calls and voice messages. Any message could be easily turned into a task and assigned to any team member.
Chanty is also featuring a unique concept of ‘Teambook’ that organizes all of your communication. If you feel like your chat at work is becoming a ‘black hole’ you’ll definitely like Chanty where it’s super easy to find anything. Overall, getting work done is faster and easier with Chanty.
Pricing:
Chanty is free for teams of up to 10 team members. Paid plans are applied to the teams of 10 members and more. The pricing plans start at $3 per seat. Searchable message history is unlimited in all Chanty plans.
Chanty pros and cons
| Pros | Cons |
|---|---|
|
|
If you have any questions about Chanty, feel free to leave a comment. Otherwise, feel free to join our close-knit community of Chanty users and give our app a try ā¬ļø We are looking forward to your feedback.
2. Slack
Slack is a popular app for team communication and collaboration featuring instant messaging, file sharing, audio/video calls, powerful search and the largest number of integrations among competitors.
Pricing:
- Freemium is limited with 10K messages history limit, allows only two participants in a video conference, 10 integrations, 5GB total file storage for a team
- Standard plan is $6.67 per user per month billed annually. $8 per user per month billed monthly, with up to 15 participants in a video conference and 10 GB per member file storage limit
- Plus plan is $12.50 per user per month billed annually. $15 per user per month billed monthly with up to 15 participants in a video conference and 20 GB per member file storage limit
- Slack Enterprise Grid
Slack pros and cons
| Pros | Cons |
|---|---|
|
|
3. Flock
Flock is a team communication app from India featuring instant messages, multiple integrations, built-in to-dos and polls. Audio and video calls are available via integration with Appear.in
Pricing:
- Freemium is limited with 10K message history
- Pro Plan is $4.5 per user per month
Flock pros and cons
| Pros | Cons |
|---|---|
|
|
4. Microsoft Teams
Microsoft Teams, as a part of Office 365 package, is a team communication tool designed for enterprises. With its powerful, yet not very intuitive functionality, MS Teams offers you an instant chat, audio/video calls through Skype for Business and useful integrations with Microsoft Office 365 tools.
Pricing:
- Microsoft Office 365 package for $5 user/month that (includes Microsoft Teams + 5 other apps)
- Full Office 365 package $12.5 user/month (including Microsoft Teams)
Microsoft Teams pros and cons
| Pros | Cons |
|---|---|
|
|
Communication issues at work?
"50 Surefire Ways to Improve Your
Team Communication in 2019"
5. Skype for Business
It was 2014 when Lync, the Microsoft chat for business was rebranded into Skype for Business. Today, Skype for consumers with its latest radical redesign is becoming more of a āhang out with your palsā tool for millennials. This motivates companies that used Skype for work communication to switch to its paid product. Although it looks like Skype for Business will be replaced with Microsoft Teams soon, itās alive and kicking for now.
Pricing:
Skype is now included into the following Microsoft Office 365 packages:
- $69.99/year or $6.99/month (1 user)
- $99.99/year or $9.99/month (5 users)
| Pros | Cons |
|---|---|
|
|
6. Ryver
Uniting team communication with task management, Ryver introduces the free team communication tool with unlimited messages and data storage. The integration with Zapier lets you connect Ryver to more than 500 apps. Itās free till your team members start using tasks. The first 14 days youāll receive premium service for free.
Pricing:
- $19 – 5 team task users
- $49 – 15 team task users
- $99 – unlimited users
| Pros | Cons |
|---|---|
|
|
7. Fleep
Fleep lets you communicate with other Fleep users or even send an email to anyone via Fleep. A team in Fleep is equivalent to a private channel in Slack. Audio and video calls are available via Appear.in integration that allows up to 8 people in a call.
Pricing:
- For ā¬5 per user, you receive full control over your accounts, teams and conversations. You have access to all Fleep features for 30 days after signup.
| Pros | Cons |
|---|---|
|
|
With a rich variety of team communication tools, the question arises:
How to choose a team communication app?
Picking the right tool for your company could become an issue. Although, every team is unique and requirements are individual, you can use the following criteria to guide you in the dark:
1. Make sure itās a closed team space
The difference between a team communication app and, say, regular Skype, is you donāt get disturbed by friends and relatives like it usually happens in Skype. Occasionally, you can invite a customer or a freelancer to join your team chat, but itās mostly you and your team communicating around tasks and projects.
2. Powerful chat
Although you may be a great fan of video and audio calls, text communication within a team is inevitable. Therefore, Iām often surprised to see Google Hangouts and FaceTime in the lists of āteam communication appsā. You should be able to share files, search your message history, edit, delete, forward messages, pin important conversations and so on. Donāt go for text or video only when you can have both.
3. Check out privacy and security
Sensitive information you and your team share should be available to your company only. Pay attention to how your data is protected while it is transferred from one end to another. Some of the tools make it possible for admins to access private conversations. Itās OK for some companies while completely unacceptable for others. We recommend to read privacy policy and ask the app rep all the questions before signing up.
4. Opt for Speed
Sometimes a deluge of complicated app features results in its slow performance. You donāt want to wait forever for that message to arrive. After all, the āinstantā chat should match its purpose and deliver messages in a blink of an eye. However, check your internet connection first before blaming your chat for being slow.
5. Test video and audio calls
If your team is remote, video conferences are likely to be part of your day at work. While looking for a team communication tool consider high quality audio and video calls option. This feature could be either built-in or come in a form of integration with video conference service (Skype, Hangouts, Appear.in).
6. Choose cloud based
Unless you need the software to be installed on your companyās computers or server. Cloud storage lets you sync team communication across different devices and access your files and messages from everywhere. Cloud solutions are also easier to start and easier to use.
7. Go for ease of use
Unlike many SaaS tools, youāll be using team communication app a lot. Mostly because team communication is something that happens every day. As we spend half of our lives at work, why not spend it with pleasure and joy? This is exactly the feel you should aim for when using a team communication app. Thereās no place for irritation in your everyday life. Itās almost like choosing a partner for life ā if you canāt tolerate his bad habits, think twice.
8. Integrations
Integrations is what usually makes team communication apps different from the software designed for personal communication. They let you turn your team chat into a single notification center. This means receiving software notifications from the apps you use (could be anything from MailChimp to Zendesk to Xero) into one place. Define the apps you are using the most at work and check if the team communication tool has integrations you need
9. Š”ross-platform
Itās great when you can be on the same page with your team even on the go. This is when mobile apps come in handy making team communication easier and more effective. Maybe itās FOMO (fear of missing out) Iām suffering from, but I tend to check our team chat in the evenings after work as well as during weekends. Using team communication software should be convenient in every way. Some of us prefer web version of the team chat we use, while others enjoy an app for their macOS/Windows. Make sure the app you choose support all the platforms youāll be using.
10. Ask about features you need (and check the customer support as well)
Every team has its unique requirements when it comes to the app features. Donāt hesitate to speak to an app representative or customer care manager to find out more about features you need. The more initial research you make prior to committing to a certain app, the more efficient and productive your team communication will become.
Our team has swept the net analyzing each and every competitor of Chanty. Naturally, all team communication tools have their strengths and weaknesses. Weāve carefully considered every feedback to make an app thatās definitely worth your attention. Take a look at Chanty, the 2018 team communication newcomer made with love and passion.
The mic is all yours now. What are the tools you are considering for your team and why? What are the biggest communication challenges in your company? Feel free to share in the comments below.
32
(10 votes, average: 4.60 out of 5)
Thanks for the roundup of popular team communication tools! I think you did a great job covering communication tools focused around messaging and workflows.
You should take a look at Unison.io! It was created for group collaboration of any size. It makes organizing and communicating with any group fast and easy. You can share documents, photos, and comments with everyone. If youāve got an upcoming event, you can create RSVPs, polls, and signups to keep track of all the moving parts involved with group planning. The group calendar also syncs with Google or iCal so no one will lose track of important dates or deadlines.
The paid plan offers additional features, like registration forms, unlimited levels of sub-groups, additional administrators, email blasts with mail merge, and text blasts.
Anyone looking for a group collaboration software should give Unison.io a try! Itās a great way for teams to connect without having to necessarily log on to the platform!
I like the part where you have talked about “choosing a right a communication app” it helps a lot!! Thanks for sharing the list š
Hi! Can you review MyChat? It looks interesting
Thank you Alex, we are constantly exploring new tools on the market and adding new reviews to our blog. Stay tuned;)