10 Best Team Communication Apps (with Pros, Cons and Prices)

Team communication apps

When you are a team of two at work, your roles and responsibilities are clear. Team communication is pretty effective too. All you need to do is poke your teammate with an elbow.

“What’s up, pal?”

Syncing up with a team gets far more complicated as the company grows. Group communication gets messy and hard to control—you chat on Facebook, Skype, and maybe sometimes on WhatsApp.

Importance of team communication apps

Important documents get lost, taking away your precious time while you try to find them. You don’t feel like work gets done anymore.

Sounds familiar?

It’s time for a tool that would organize team communication and bring it all to one place.

Our team at Chanty is working hard on our team communication app. Naturally, we’ve encountered several competitors and conducted in-depth analyses of various apps. As a result, we put together a list of the most reliable internal communication tools available, along with their pros and cons, to make it much easier for you to make a decision.

Now it’s time to take a look at the top team communication apps.

1. Chanty

Chanty interfaceImage Source

It wouldn’t be our blog if we didn’t start the list with an app that we are building. Chanty is a team collaboration platform featuring a clear UI and intuitive UX. This makes it a great fit for all kinds of teams at work, even the “not so tech-savvy.”

Chanty offers an unlimited messaging history. You can communicate in public, private, and one-to-one conversations with your colleagues via text, audio/video calls, and voice messages. Any message can be easily turned into a task and assigned to any team member.

Chanty also features the unique concept of “Teambook,” which organizes all of your communication. If you feel like your chat at work is becoming a “black hole,” you’ll definitely like Chanty, where it’s super easy to find anything. Overall, getting work done is faster and easier with Chanty.


Chanty’s Free Plan is for teams of up to 5 members.

The pricing plans start at $3 per seat.

Searchable message history is included in all Chanty plans.



  • Some of the custom integrations are not yet present (coming soon)

If you have any questions about Chanty, feel free to leave a comment. Otherwise, feel free to join our close-knit community of Chanty users and give our app a try. ⬇️ We are looking forward to your feedback.

2. ProofHub

This image has an empty alt attribute; its file name is ProofHub-1.jpg

ProofHub, unlike other team communication apps on the list, is an all-in-one project management and team communication app. It comes into play when using multiple tools to chat, plan, organize, and track work progress creates scattered data, distracted users, extra work, and no single place for performance overview. So, as syncing up teams gets far more complicated as your company grows, you might as well decide to spend money and time on one tool instead of many. That’s where ProofHub shines.


  • Fully packed with: Chat, task management, calendar, proofing, time tracking, etc.
  • Affordable price for a good set of features
  • Meant for all kinds of teams — remote, cross-functional
  • Easy and simple interface with little to no learning curve
  • Customizations
  • Available in more than half-a-dozen languages


  • Integrations limited to FreshBooks Classic, FreshBooks, QuickBooks, Google Calendar, iCal, Box, Dropbox, Google Drive, OneDrive and Outlook (more coming soon)
  • No built-in video/audio calls 

3. Brosix IM


Brosix IM is a team communication app that specializes in private and fully administrated team networks. Brosix strives to provide an all-in-one collaboration package and comes with a range of features such as audio and video chat, peer-to-peer file transfer, dedicated chat rooms, and screen sharing. 

Special attention is paid to security and privacy on Brosix private networks, with end-to-end encryption of all communication channels and administrative control over who joins the network. This makes Brosix a good choice if you’re looking for a team communication app with a high level of security. 


  • All-in-one private team communication network
  • High level of security
  • Affordable pricing for the wide range of features provided


  • Somewhat outdated aesthetics

4. Slack

Slack interface

Slack is a popular app for team communication and collaboration, featuring instant messaging, file sharing, audio/video calls, powerful search, and the largest number of integrations among competitors.


  • Hip design and copywriting
  • Large number of integrations
  • Wide set of powerful features
  • Search within uploaded documents
  • Profound notification management
  • Highly customizable workspace


  • 90-day message history limit
  • Overcomplicated
  • Expensive ($7.25 to $12.50 per user per month)

5. Flock

Flock interface

Flock is a team communication app from India featuring instant messages, multiple integrations, built-in to-dos, and polls. Audio and video calls are available via integration with


  • Affordable
  • Faster than Slack
  • Deep integration with Google Drive
  • Built in to-dos and polls


  • Complicated interface
  • 10K messages limit

6. Microsoft Teams

Microsoft teams interface

Microsoft Teams, as a part of the Office 365 package, is a team communication tool designed for enterprises. With Its powerful yet not very intuitive functionality, MS Teams offers instant chat, audio/video calls through Skype for Business, and useful integrations with Microsoft Office 365 tools.


  • Full integration across Office 365 apps
  • 1 TB cloud storage per user
  • Getting other Microsoft Office tools in a package


  • Difficult to start
  • Complicated interface
  • Customer support has room for improvement

7. Ryver

Ryver interface

By uniting team communication with a task manager, Ryver introduces a free team communication app with unlimited messages and data storage. The integration with Zapier lets you connect Ryver to more than 500 apps. It’s free until your team members start using tasks. For the first 14 days, you’ll receive premium services for free.


  • Unlimited message history
  • Unlimited data storage
  • Built-in tasks management
  • Flat-rate pricing


  • Interface has room for improvement
  • Built-in video/audio calls (beta)

8. Fleep

Fleep lets you communicate with other Fleep users or even email anyone via Fleep. A team in Fleep is equivalent to a private channel in Slack. Audio and video calls are available via the integration, which allows up to eight people on a call.


  • Unlimited message history, unlimited integrations
  • Ability to send an email through the app
  • Clean interface


  • Few integrations available

9. Pumble

Pumble is a team collaboration tool that enables its users to communicate through public or invitation-only channels, one-on-one, or group direct messages. Threads and mentions allow users to focus on a certain topic even when the conversation moves on, and emoji reactions are there when no words are necessary. Conversely, when text isn’t enough, Pumble also offers voice messages and calls, as well as video conferencing.

On top of that, Pumble users can share files, save messages, and even search through their Workspace history. Best of all, these features are available across various platforms — and the notification settings can even be different on mobile devices.


  • Simple, easy-to-use interface
  • Free unlimited message history
  • Free unlimited users
  • Public and invite-only channels
  • Respond with mentions or in threads
  • Direct messages
  • One-on-one voice and video calls
  • Save messages or set reminders
  • Mute channels, unfollow threads, or pause all notifications
  • Data encryption
  • Pricing adjusted for small and medium-sized teams
  • Available on Mac, Windows, Linux, Android, and iOS devices


  • Limited 3rd party app integrations

10. FlippingBook


FlippingBook offers an online tool and desktop software for creating digital flipbooks. The tool converts PDFs to interactive professional documents that can be shared as links. FlippingBook makes it easier for teams to collaborate: teams can create flipbooks in a private workspace, use private or shared folders, and integrate other tools for smoother workflows. The tool offers multiple features already built-in for your convenience: from a lead capture form to design options to thorough stats native to the product. Also, you can integrate it with any other tool using Zapier.


  • Easy management: invite or remove team members in a click, give them access to folders and domains
  • Personal email notifications about your audience’s interactions with your content
  • Private and shared folders for easy collaboration


  • No built-in video/audio calls

With a rich variety of team communication apps, the question arises:

How to choose best team communication apps?

Picking the right tool for your company could become a time-consuming issue. Although every team is unique and so are the individual requirements , you can use the following criteria to help guide you in the dark:

1. Make sure it’s a closed team space

The difference between team communication apps and, say, regular Skype is that you are not interrupted by friends and relatives, as is common with Skype. Occasionally, you can invite a customer or a freelancer to join your team chat, but it’s mostly you and your team communicating around tasks and projects.

2. Powerful team chat

Although you may be a great fan of video and audio calls, text communication within a team is inevitable. Therefore, I’m often surprised to see Google Hangouts and FaceTime in the lists of ‘team communication apps’. You should be able to share files, search your message history, edit, delete, forward messages, pin important conversations and so on. Why go for either text or video when you can have both?

3. Check out privacy and security of your team communication apps

Sensitive information you and your team share should be available to your company only. Pay attention to how your data is protected while it is transferred from one end to another. Some of the tools make it possible for admins to access private conversations. It’s OK for some companies, while completely unacceptable for others. We recommend reading the privacy policy and asking the app rep all the security questions before signing up. Additionally, you might want to invest in an AI-powered access solution where team members and admins are granted access to sensitive data only if they meet certain requirements.

4. Opt for Speed

Sometimes a deluge of complicated app features results in its slow performance. You don’t want to wait forever for that message to arrive. After all, the ‘instant’ chat should match its purpose and deliver messages in a blink of an eye. However, check your internet connection first before blaming your chat for being slow.

5. Test video and audio calls

If your team is remote, video conferences are likely to be part of your daily or weekly routine at work. When looking for a team communication app, ensure that high-quality audio and video call options are present. This feature could be either built-in or come in the form of an integration with video conference service (Skype, Hangouts,

6. Choose cloud based team communication apps

Unless you need the software to be installed on your company’s computers or server, cloud storage lets you sync team communication across different devices and access your files and messages from everywhere. Cloud solutions are also easier to start and easier to use.

7. Go for ease of use

Unlike many SaaS tools, you’ll be using team communication app a lot. Mostly because team communication is something that happens every day. As we spend half of our lives at work, why not spend it with pleasure and joy? This is exactly the feeling you should aim for when using a team communication app. There’s no place for irritation in your everyday life. It’s almost like choosing a partner for life – if you can’t tolerate their bad habits, think twice.

8. Integrations

Integrations are what usually make internal communication apps different from the software designed for personal communication. They let you turn your team chat into a single notification center. This means receiving software notifications from all the apps you use (could be anything from MailChimp to Zendesk to Xero) into one place. Define the apps you are using the most at work and check if the team communication app has the integrations you need.

9. Сross-platform

It’s great when you can be on the same page with your team even on the go. This is when mobile apps come in handy making team communication easier and more effective. Maybe it’s FOMO (fear of missing out) I’m suffering from, but I tend to check our team chat in the evenings after work as well as during weekends. Using team communication software should be convenient in every way. Some of us prefer the web version of the team chat we use, while others enjoy an app for their macOS/Windows. Make sure the app you choose supports all the platforms you’ll be using. It’s always a good idea to have a communication plan.

10. Ask about features you need (and check the customer support as well)

Every team has its unique requirements when it comes to the app features. Don’t hesitate to speak to an app representative or customer care manager to find out more about the features you need. The more initial research you do prior to committing to a certain app, the more efficient and productive your team communication will become.

Our team has swept the web by analyzing each and every competitor of Chanty. Naturally, all team communication apps have their strengths and weaknesses. We’ve carefully considered all feedback to make an app that’s definitely worth your attention. Take a look at Chanty, the 2018 team communication app newcomer made with love and passion.

The mic is all yours now. What are the tools you are considering for your team and why? What are the biggest communication challenges in your company? Feel free to share in the comments below.

Chanty team

Chanty is a team collaboration hub with unlimited searchable message history. Chanty offers team communication, audio calling, video conferencing and task management with the help of the Kanban board.


  • Thanks for the roundup of popular team communication tools! I think you did a great job covering communication tools focused around messaging and workflows.

    You should take a look at! It was created for group collaboration of any size. It makes organizing and communicating with any group fast and easy. You can share documents, photos, and comments with everyone. If you’ve got an upcoming event, you can create RSVPs, polls, and signups to keep track of all the moving parts involved with group planning. The group calendar also syncs with Google or iCal so no one will lose track of important dates or deadlines.
    The paid plan offers additional features, like registration forms, unlimited levels of sub-groups, additional administrators, email blasts with mail merge, and text blasts.
    Anyone looking for a group collaboration software should give a try! It’s a great way for teams to connect without having to necessarily log on to the platform!

  • I like the part where you have talked about “choosing a right a communication app” it helps a lot!! Thanks for sharing the list 🙂

    • Thank you Alex, we are constantly exploring new tools on the market and adding new reviews to our blog. Stay tuned;)

  • Such a great article! Thank you for sharing. Being a newbie in the management and HR space, I often read blogs and articles like this to get new ideas in this space. Another amazing site I have been referring to is PracUp.

    They have some easy to follow and pretty effective courses which help in learning a lot about English, negotiations, team communications.

    You can check them out 🙂

  • At it’s most basic, a project management tool is software that help teams plan, manage, and optimize resources across an organization.

  • Your article on team communication tools is incredibly helpful! It’s evident that you’ve done thorough research to provide valuable insights for teams looking to improve collaboration. Thank you for sharing such useful information and aiding teams in achieving better communication!

Get more work done, together

Join Chanty – all-in-one collaboration tool
to make your team super productive.
Unlimited message history. Free…Forever.

Improve your team communication with Chanty

Improve your team communication with Chanty

Get in touch!

Your feedback matters. Please, share your thoughts and ideas, describe a problem or give us information on how we can help.

Hi there! 👋 A quick question:
Do you have a team at work?


Times change...
When you do have a team, come back and give Chanty a try!

Let me try now

Sounds great!
Do you think your team can be more productive?


Teams using Chanty save up to 3 hours daily.
Would you like to give Chanty team chat a try?


Small businesses love Chanty.
If you change your mind, feel free to come back!

Join Chanty

We'd love to tell you more!

Learn how your business can benefit from Chanty on a demo call with our team. Bring your colleagues. Zero technical experience required.

Choose wisely! Thank you, I'll schedule my demo call next time.