The main benefits of staying organized are better productivity and performance. It gives you a sense of control, which is important for time management, building resilience, and improving general well-being.
Being organized increases focus and confidence, and you accomplish more tasks quickly.
Statistics show that not using time management techniques means 32% of people waste 1–2 hours a day, and 6% of them waste as much as 6 hours per day. The CDC reports that 80% of medical expenses by individuals are due to stress.
Lack of organization often leads to stress. Another report by the National Association of Professional Organizers says workers waste 40% of a workday due to a lack of organizational skills.
Using organizational tools can help you prioritize work and meet goals. Here are some apps to help you stay organized.
Best organizational tools for business
1. Chanty
Chanty is an organizational tool designed to help companies improve communication and productivity among teams. It is a multi-functional, cloud-based collaboration tool with automation and project management features.
Users have unlimited messaging, can schedule video conferences, and can seamlessly integrate the app with other tools.
Remote teams can join virtual meetings from anywhere on any type of device, and the tool empowers workers with the ability to share screen recordings and screenshots with their colleagues. Up to 1,000 people can join each meeting.
Users can choose a Free plan for 5 users or pay either $3 per user annually or $4 per user monthly. Chanty works well on macOS, Android, iOS, and Windows.
2. ProofHub
ProofHub is an all-in-one organizational tool that helps businesses with project management and team collaboration. It allows you to stay in control of your work, from managing your daily agenda to overseeing teamwork, keeping track of projects, and streamlining team collaboration- it puts everything in one place.
With ProofHub, you can manage everything from tasks and teams to clients. This eliminates the need to go to different places to find files, messages, projects, reports, and client requirements.
Apart from its free trial, ProofHub offers a fixed flat pricing model so that you can add as many users as you want. ProofHub works well with macOS, iOS, Android, and Windows.
3. Any.do
Any.do helps you keep your tasks and projects organized on the web, PC, mobile devices, and wearables.
The app includes features such as a virtual assistant, calendar, and workplace chat, making it a top choice for both small and large businesses. It is compatible with iOS, Android, Windows, and macOS, helping individuals and organizations manage schedules and add new tasks and events.
The app has a beautiful user interface and is available for both free and subscription-based options. One way to stay organized is by keeping your work environment clean, including both your physical and digital workspace. Removing unnecessary files can help keep your documents organized.
4. Appy Pie Connect
Appy Pie Connect is a versatile automation platform designed to streamline workflows and integrate various apps seamlessly. Boasting a user-friendly interface, it offers extensive customization options and features to suit diverse business needs.
Whether you’re on a Mac, smartphone, or Windows PC, you can leverage its functionalities for free or opt for premium plans for enhanced capabilities.
This innovative tool empowers users to automate tasks, connect apps, and synchronize data effortlessly. From project management to customer relationship management, Appy Pie Connect facilitates smooth communication and collaboration across teams.
With real-time chat functionality, task assignment features, and the ability to add tags and link tasks, it simplifies project planning and execution.
Additionally, with its Tableau integration, users can easily analyze and visualize data to gain valuable insights, making Appy Pie Connect an indispensable tool for enhancing productivity and efficiency.
Whether you’re a small business owner or a large enterprise, Appy Pie Connect is your go-to solution for seamless app integration and workflow automation.
5. Neo
Neo is a comprehensive business tool specifically designed for entrepreneurs and small businesses. It prioritizes user-friendliness, security, and reliable service. It’s not just an email service, as Neo integrates email management with advanced features such as calendar management and appointment scheduling. This makes it an ideal choice for businesses that engage in sales, customer service, and marketing activities.
Neo offers features designed to enhance small businesses and entrepreneurs’ professional identity and productivity. It starts with the ability to create custom business email addresses, which lend a professional touch to your brand.
For example, you can create an email address like yourname@yourcompany.co.site. The platform also includes email read receipts, which provide valuable insights into how recipients interact with your emails. A priority inbox feature ensures that critical communications are highlighted and easily accessible.
Neo integrates a comprehensive calendar system for organization and time management, allowing you to track tasks and meetings efficiently. The Neo Bookings feature further streamlines your schedule by enabling clients to book appointments based on your availability.
This feature is similar to platforms like Calendly. Establishing an online presence is made simple with Neo’s one-page website builder, which is user-friendly and similar in functionality to Wix.
Mobile apps for iOS and Android ensure that you can access emails and manage appointments while on the move. Additionally, Neo incorporates email marketing tools to engage your audience effectively. It offers capabilities that are comparable to email software like Mailchimp.
Lastly, an AI-powered email responder significantly boosts productivity by assisting in drafting emails. This feature is reminiscent of advanced AI tools like ChatGPT.
6. Nextiva
Nextiva is a VoIP service provider that delivers advanced and reliable VoIP services. The solution offers unlimited audio and video meetings, auto-attendant, call queues, team collaboration tools, and voicemail to email & SMS services.
Even the lowest tier plan gives users unlimited voice calling, unlimited internet fax, and free local and toll-free numbers. That makes Nextiva a great small business VoIP solution.
The platform boasts a superior uptime of 99.99%, meaning your teams will never experience downtimes that may cost you sales or hurt your customers’ experiences.
Plus, Nextiva’s cloud-based PBX helps you manage your VoIP service remotely, boosting your team’s productivity.
Prices start at a very competitive price per user. The solution also provides scalable plans and features to grow with your business as you add more locations and update your call flows.
7. Google Calendar
Google Calendar is one of the best organizational apps to help keep your day organized. You only need to mark the date and make entries for your meeting schedules and to-do lists.
The calendar can be integrated with many other tools, such as Salesforce, Trello, Slack, Google Tasks, and Asana.
The app is available for free and is compatible with smartphones, Macs, and Windows. It has an enterprise package at $6 monthly.
The tool helps companies and individuals ensure they are having a productive day by organizing meetings, scheduling appointments and managing tasks.
8. Asana
Asana is one of the organizational apps excellent for keeping your projects organized. Its user interface makes it possible to organize your project schedules according to priority.
You can then break down the tasks and distribute them among your team. Task distribution is important in ensuring positive team culture and collaboration.
The app features built-in templates to help you quickly create new projects, organize tasks, and view work progress. It can be integrated with a large host of third-party applications, improving the user experience.
Compatible with macOS, iPhone, Windows, and Android, the app offers a free basic plan, but users can upgrade to premium, business, or enterprise plans.
9. ClickUp
ClickUp is a highly-rated project management platform. It is considered one of the organizational tools with a wide range of customization options and features. You can use it on a Mac, smartphone, or Windows PC for free or pay to access more features.
It helps users plan projects and tasks, chat, set goals, and view lists. It is one of the team communication tools that allows real-time chatting. You can use it to assign comments, add tags, and link tasks.
10. Routine
Routine combines a variety of tools, such as calendars, to-do lists, contacts, and note-taking apps. It has an attractive design that is easy to navigate and use. Due to its combination of multiple features, you do not need to switch across different apps to take notes, schedule calendar events, or manage tasks.
The tool is compatible with Windows, Mac, iPhone, and Android and is free to use. The calendar allows you to add contacts for individuals and companies. It helps boost intrapersonal communication within and outside your organization.
11. Trello
Trello is an easy-to-use organizational app with an intuitive design. It features a variety of boards and columns to help you organize your tasks.
The boards contain columns for to-do tasks, doing tasks, and done tasks. It allows you to move tasks across the columns as they progress.
For instance, when it is time to start working on a To-Do task, you can move it to the doing column.
After it gets completed, you can again move it to the “Done” column. In each column, you can add comments, labels, and checklists. It works with macOS, iOS, Android, and Windows.
12. Todoist
Todoist is one of the organizational apps that can be used to organize anything in a company or for individuals. You can use it to manage projects or plan routine tasks.
At work, it provides you with an excellent way to master teamwork skills by letting you delegate tasks and enhance team collaboration.
Additionally, the app can help you track both personal and professional projects with ease. At home, it is useful for keeping track of daily chores, setting reminders for exercise and tasks, and even keeping track of your kids’ tasks.
The app works with Mac, Linux, and Windows, and it is available in both free and paid versions.
13. 24me
24me is one of the top organizational apps for keeping your entire day organized 24/7. As a smart personal assistant used by millions of people and companies globally, it centralizes all your schedules for easy access on the go.
It is compatible with Android, iOS, Mac, and Windows. The app is best for creating meeting schedules, and appointments, managing tasks, and even creating grocery lists.
14. Evernote
Evernote helps you find ideas and capture them quickly. After capturing, you can sync all your notes across your devices. The app works with multiple types of documents, such as PDF, text, scans, images, and audio. It is compatible with Windows, macOS, iOS, and Android.
Evernote allows you to create checklists to keep your work organized. It makes it easy for you to find notes for editing or updating. You can search by keywords, dates, and titles. The app has a free plan and a paid plan.
15. Dropbox
Dropbox is on the list of organizational tools because it makes the repetitive tasks that often occupy your day simple. The app has been in use since 2008 and has been improved several times to boost the user experience.
It is used by individuals and professionals to store and share files. It is a tool for collaboration that brings an entire team into one virtual space. It allows you to add anything, such as videos, files, and photos, into your files.
Its features allow users to break down big tasks into small tasks and share them across teams. It helps you give and get feedback from your teams. You can share and preview more than 150 file types. It works with macOS, iOS, Android, and Windows and is available for free.
16. CamScanner
CamScanner is an app for scanning documents on the go. It transforms your Mac into a scanner, no matter where you are located in the world. You can use it to scan cards, pictures, and documents.
After scanning, you can convert the images into text. You may also use the auto-edge-cropping feature to improve the look of your scanned documents.
The app allows you to share documents across different channels, such as social media or email. You can use the app for free or choose to upgrade. It works with Android, Windows, iOS, and Mac.
17. Active Inbox
Active Inbox is a good choice for users with highly active inboxes. Emails are important in a business because they are cost-effective and promote communication with clients.
As the business grows, the volume of emails delivered to your inbox increases. If you receive too many emails daily, organizing them can be challenging.
It becomes harder to sort out priority emails from non-important, and junk. The tool works with Mac, Windows, and Linux. This tool integrates with your email tool and allows you to keep your inbox organized. You can customize group emails based on customers, dates, priorities, and responses.
18. Toggl
Toggl is a time-tracking tool for individual users and groups. It works best when used for tracking specific tasks for individuals and teams.
The app generates reports to help employees view how they spend time at work daily. If an employee misses or forgets to record their time, the app sends you alerts so that you can remind them.
You also get alerts for daily or weekly missed targets. The tool is perfect for tracking the overall progress of projects.
Toggl reports that the app helps improve worker productivity and company profitability by 25%. You can use the app to plan projects and share tasks with workers. It is free for up to 5 users. It works with Mac, Android, and iPhone.
19. Clockify
Clockify is used for tracking time and work hours in projects. It is a free app and does not limit the number of users. It works using a location tracking and screen recording feature that records your activities on the screen and captures your location.
An administrator must program the settings on each Mac. Every user receives a privacy notification that they must click to allow for tracking to start running.
The tool is best for workers who work in hybrid or remote work environments. Employers can consolidate billable hours, create work schedules, and monitor project completion schedules.
The app helps companies avoid losing revenue by not paying workers for hours they did not work. The tool is compatible with Android, Windows, iOS, and macOS.
20. Insider
Insider lets you connect customer data from different channels to create unique customer experiences. You can launch anything from email and SMS marketing to web push notifications and AI-enhanced website searches. With Insider, you can improve customer acquisition and engagement while lowering churn.
One of the tool’s most significant benefits is its custom-made AI solution, which combines conversational, generative, and predictive AI. For example, it can help you create customer journeys optimized for conversions or write campaign content.
Insider also combines data from 12+ channels, giving you a 360-degree view of your customers. You can then use historical and real-time data to predict consumer behavior. So, you can reliably determine future purchases, churn, or customer lifetime value.
The tool has over 100 integrations, including Facebook Ads, Google Analytics, Salesforce, and Shopify.
What organizational tools to pick for your business?
Organizational tools help you improve productivity by doing more tasks in less time. You can use them to manage your personal and official tasks. They make it easier to create work schedules for large teams and track their progress.
Some of the tools are useful for tracking your time to give you an idea of what adjustments you need to make. The tools are useful when managing sales activities in the pipeline and creating both short-term and long-term to-do lists.
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