Simplify Your Life: 16 Must-Have Organizational Tools to Use in 2023

Organizational tools

The main benefits of staying organized are better productivity and performance. It gives you an improved sense of control, which is important for time management, building resilience, and improving general well-being.

Being organized increases focus and confidence, and you accomplish more tasks quickly. 

Statistics show that not using time management techniques means 32% of people waste 1–2 hours a day, and 6% of them waste as much as 6 hours per day. The CDC reports that 80% of medical expenses by individuals are due to stress.

Lack of organization often leads to stress. Another report by the National Association of Professional Organizers says workers waste 40% of a workday due to a lack of organizational skills.

Using organizational tools can help you prioritize work and meet goals. Here are some apps to help you stay organized. 

Best Organizational Tools for your business

1. Chanty

Chanty is one of the organizational tools designed to help companies improve communication and productivity among teams. It is a multi-functional, cloud-based collaboration tool with automation and project management features. Users have unlimited messaging capabilities, can schedule video conferences, and can seamlessly integrate the app with other tools.

Remote teams can join virtual meetings from anywhere on any type of device, and the tool empowers workers with the ability to share screen recordings and screenshots with their colleagues. Up to 1,000 people can join each meeting.

Users can choose a Free plan for 5 users or pay either $3 per user annually or $4 per user monthly. Chanty works well on macOS, Android, iOS, and Windows.

2. helps you keep your tasks and projects organized on the web, PC, mobile devices, and wearables. The app includes features such as a virtual assistant, calendar, and chat application, making it a top choice for both small and large businesses. It is compatible with iOS, Android, Windows, and macOS, helping individuals and organizations manage schedules and add new tasks and events.

The app has a beautiful user interface and is available for both free and subscription-based options, with the minimum price starting at $2.99 per month, depending on the number of users. One way to stay organized is by keeping your work environment clean, including both your physical and digital workspace. Removing unnecessary files can help keep your documents organized.

3. Nextiva

Nextiva is a VoIP service provider that delivers advanced and reliable VoIP services. The solution offers unlimited audio and video meetings, auto-attendant, call queues, team collaboration tools, and voicemail to email & SMS services.

Even the lowest tier plan gives users unlimited voice calling, unlimited internet fax, and free local and toll-free numbers. That makes Nextiva a great small business VoIP solution

The platform boasts a superior uptime of 99.99%, meaning your teams will never experience downtimes that may cost you sales or hurt your customers’ experiences. Plus, Nextiva’s cloud-based PBX helps you manage your VoIP service remotely, boosting your team’s productivity. 

Prices start at a very competitive price per user. The solution also provides scalable plans and features to grow with your business as you add more locations and update your call flows.

4. Google Calendar

Google Calendar is one of the best organizational tools to help keep your day organized. You only need to mark the date and make entries for your meeting schedules and to-do lists. The calendar can be integrated with many other tools, such as Salesforce, Trello, Slack, Google Tasks, and Asana.

The app is available for free and is compatible with smartphones, Macs, and Windows. It has an enterprise package at $6 monthly. The tool helps companies and individuals ensure they are having a productive day by organizing meetings, scheduling appointments and managing tasks. 

5. Asana 

Asana is among the organizational tools excellent for keeping your projects organized. Its user interface makes it possible to organize your project schedules according to priority. You can then break down the tasks and distribute them among your team. Task distribution is important in ensuring positive team culture and collaboration. 

The app features built-in templates to help you quickly create new projects, organize tasks, and view work progress. It can be integrated with a large host of third-party applications, improving the user experience. Compatible with macOS, iPhone, Windows, and Android, the app offers a free basic plan, but users can upgrade to premium, business, or enterprise plans, with a minimum monthly cost of $13.49.

6. ClickUp

ClickUp is a highly-rated project management platform. It is considered one of the organizational tools with a wide range of customization options and features. You can use it on a Mac, smartphone, or Windows PC for free or pay $5 monthly to access more features.

It helps users plan projects and tasks, chat, set goals and view lists. It is one of the team communication tools that allows real-time chatting. You can use it to assign comments, add tags, and link tasks. 

7. Routine

Routine combines a variety of tools, such as calendars, to-do lists, contacts, and note-taking apps. It has an attractive design that is easy to navigate and use. Due to its combination of multiple features, you do not need to switch across different apps to take notes, schedule calendar events, or manage tasks. 

The tool is compatible with Windows, Mac, iPhone, and Android and is free to use. The calendar allows you to add contacts for individuals and companies. It helps boost intrapersonal communication within and outside your organization. 

8. Trello

Trello is an easy-to-use organizational app with an intuitive design. It features a variety of boards and columns to help you organize your tasks. The boards contain columns for to-do tasks, doing tasks, and done tasks. It allows you to move tasks across the columns as they progress. 

For instance, when it is time to start working on a To-Do task, you can move it to the doing column. After it gets completed, you can again move it to the “Done” column. In each column, you can add comments, labels, and checklists. It works with macOS, iOS, Android, and Windows. It costs $10 monthly. 

9. Todoist 

Todoist is one of the organizational tools that can be used to organize anything in a company or for individuals. You can use it to manage projects or plan routine tasks. At work, it provides you with an excellent way to master teamwork skills by letting you delegate tasks and enhance team collaboration. 

Additionally, the app can help you track both personal and professional projects with ease. At home, it is useful for keeping track of daily chores, setting reminders for exercise and tasks, and even keeping track of your kids’ tasks. The app works with Mac, Linux, and Windows, and it is available in both free and paid versions, with the paid version costing $4 per month.

10. 24me

24me is one of the top organizational tools for keeping your entire day organized 24/7. As a smart personal assistant used by millions of people and companies globally, it centralizes all your schedules for easy access on the go.

It costs $5.99 per month and is compatible with Android, iOS, Mac, and Windows. The app is best for creating meeting schedules, appointments, managing tasks, and even creating grocery lists.

11. Evernote 

Evernote helps you find ideas and capture them quickly. After capturing, you can sync all your notes across your devices. The app works with multiple types of documents, such as PDF, text, scans, images, and audio. It is compatible with Windows, macOS, iOS, and Android.

Evernote allows you to create checklists to keep your work organized. It makes it easy for you to find notes for editing or updating. You can search by keywords, dates, and titles. The app has a free plan and a paid plan for $7.99 monthly.

12. Dropbox

Dropbox is on the list of organizational tools because it makes the repetitive tasks that often occupy your day simple. The app has been in use since 2008 and has been improved several times to boost the user experience. It is used by individuals and professionals to store and share files. It is a tool for collaboration that brings an entire team into one virtual space. It allows you to add anything, such as videos, files, and photos, into your files. 

Its features allow users to break down big tasks into small tasks and share them across teams. It helps you give and get feedback from your teams. You can share and preview more than 150 file types. It works with macOS, iOS, Android, and Windows and is available for free. 

13. CamScanner 

CamScanner is an app for scanning documents on the go. It transforms your Mac into a scanner, no matter where you are located in the world. You can use it to scan cards, pictures, and documents. After scanning, you can convert the images into text. You may also use the auto-edge-cropping feature to improve the look of your scanned documents.

The app allows you to share documents across different channels, such as social media or email. You can use the app for free or choose to upgrade for $4.99 monthly. It works with Android, Windows, iOS, and Mac. 

14. Active Inbox

Active Inbox is a good choice for users with highly active inboxes. Emails are important in a business because they are cost-effective and promote communication with clients. As the business grows, the volume of emails delivered to your inbox increases. If you receive too many emails daily, organizing them can be challenging. 

It becomes harder to sort out priority emails from non-important, and junk. The tool works with Mac, Windows, and Linux and costs $4.16 monthly. This tool integrates with your email tool and allows you to keep your inbox organized. You can customize group emails based on customers, dates, priorities, and responses. 

15. Toggl

Toggl is a time-tracking tool for individual users and groups. It works best when used for tracking specific tasks for individuals and teams. The app generates reports to help employees view how they spend time at work on a daily basis. If an employee misses or forgets to record their time, the app sends you alerts so that you can remind them. 

You also get alerts for daily or weekly missed targets. The tool is perfect for tracking the overall progress of projects. Toggl reports that the app helps improve worker productivity and company profitability by 25%. You can use the app to plan projects and share tasks with workers. It is free for up to 5 users and has a paid plan of $9 per user per month. It works with Mac, Android, and iPhone. 

16. Clockify

Clockify is used for tracking time and work hours in projects. It is a free app and does not limit the number of users. It works using a location tracking and screen recording feature that records your activities on the screen and captures your location. An administrator must program the settings on each Mac. Every user receives a privacy notification that they must click to allow for tracking to start running. 

The tool is best for workers who work in hybrid or remote work environments. Employers can consolidate billable hours, create work schedules, and monitor project completion schedules. The app helps companies avoid losing revenue by not paying workers for hours they did not work. The tool is compatible with Android, Windows, iOS, and macOS. It has a free version, but users can use its paid version for $3.99 per user.

What organizational tools to pick for your business?

Organizational tools help you improve productivity by doing more tasks in less time. You can use them to manage your personal and official tasks. They make it easier to create work schedules for large teams and track their progress.

Some of the tools are useful for tracking your time to give you an idea of what adjustments you need to make. The tools are useful when managing sales activities in the pipeline and creating both short-term and long-term to-do lists.


Anastasia Matveyeva

Anastasia is a Marketing Manager at Chanty - easy-to-use team collaboration tool with a mission to help companies boost their team’s productivity.
Anastasia is responsible for Chanty's content marketing strategy. Feel free to connect with her on LinkedIn.

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